Form I-9 Alert: Policy Allowing Expired Documents Scheduled to End - SHRM Secure .gov websites use HTTPS PDF Issuing Authorities for I-9 Documents - University of Central Florida You must enter exactly eight alphanumeric characters (letters and numbers). You may not enter any special characters. Plan, manage, and execute pay increases and rewards. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Can my employee leave any part of Section 1 of the Form I-9 blank? Official websites use .gov There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Claim hiring tax credits and optimize shift coverage. Hire and retain staff with earned wage access. An exception exists for federal contractors. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. When is an employee required to use "N/A" in Section 1? I9 form samples: Driver's license and social security card - i9Check A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. This is not a complete list of documents. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). Oops! Verifyi9 Leave payroll and taxes to the experts so you can focus on your business. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. L. No. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? RMV REAL ID Info Center | Mass.gov Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. The good news is, HR teams arent expected to be detectives. DVS Home - New Driver's License and ID Card Designs - Minnesota No. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. Ensure the note is signed and dated. Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. HR solutions purpose-built to help CFOs mitigate risk and control costs. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) How to Complete Form I-9 with Examples. Share sensitive information only on official, secure websites. Since 2007. No. Who is the issuing authority for Florida drivers license? For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). Largest city and the administrative center . The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? free gym pass virgin active. Accurate completion of Form I-9 is a key component of compliance. Policies|Privacy Policy|Data Security. This verification confirms an employee's eligibility to work in the United States. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. PDF Issuing Authorities for I-9 Documents - University of Central Florida Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. $56.25 to purchase class "B" license. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. We use almost every bit of information from the form to complete the verification. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. List B Documents Issuing Authority Driver's License Learner's Permit . Only Certified copies of birth certificates that are photocopied are acceptable. Some states may place restrictive notations on their licenses. Lets create value across your portfolio. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. You have physically examined each original unexpired document(s) presented by the employee. Internal audits are the best way to determine your liability and uncover errors. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Well help reduce costs & mitigate risks. A letter from the Social Security Administration cannot be accepted. Paycors compliance solutions help ensure accurate filing and mitigate risk. Additional documentation that certain non-immigrant employees may present. On-campus employment is authorized until the completion of the student's course of study. I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor Vertical license and ID cards are currently used in 46 other states. What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). Paycors always in the news for innovation, hiring and more. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. USCIS Form I-9 - United States Department of Justice It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. (Ex: U.S. . Usually, this section will be left blank. General Information - Florida Highway Safety and Motor Vehicles Who is in charge of your Form I-9 Retention Policy? This means youll always be informed of any inspection and youll have at least 3 days to produce documents. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? 1. Employees must be allowed to present any valid combination of documents listed on Form I-9. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. If you are using a computer, then use the drop-down menu. Since 2007. How often do you conduct internal audits? For more information click, USCIS Instructions for Form I-9. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. 12.2 List B Documents That Establish Identity | USCIS Twitter. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. The information required includes the document(s) title; issuing authority; document number and expiration date, if any. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Who is an issuing authority? Learn a lot in a little bit of time with our HR explainers. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. First Name of the Employer or Authorized Representative Enter your full legal first name. Drivers Age 75 or Older. Duplicate Driver's License or ID Card. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Increase engagement and inspire employees with continuous development. Your access of this information does not create an agency or other business relationship where one does not already exist. A. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. What Does Issuing Authority Mean On A Job Application There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. If you use E-Verify, you should also attach the Work Authorization document. See whats new today. Enter N/A if there is no expiration date. Transform open enrollment and simplify the complexity of benefits admin. Get the criteria to consider during your evaluation process. If youre adding missing information, add your initials and the date in a different color ink. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. Do I need to see a current DHS document? Payroll - Form I-9 Section 2 Instructions | Human Resources Share sensitive information only on official, secure websites. The instructions state when an employee may use N/A or must use N/A. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. What is the document number on drivers license - Intuit At USCIS, the Employment Authorization Document is known as Form I-766. Last Name of the Employer or Authorized Representative Enter your full legal last name. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. All rights reserved. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Control costs and make every dollar count with reporting. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. Enter N/A if there is not document number. Gather and convert employee feedback into real insights. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. Documents You Can Use to Verify I-9 Eligibility - The Balance Small You'll need to fill in the employee's name in the second section, as well as their employment status. PDF Employment Eligibility Verification USCIS Department of Homeland *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. Incorrect Name:The employees name recorded on the I-9 form mustmatch the primary identification document. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. A .gov website belongs to an official government organization in the United States. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. Employment Eligibility Document Title. If you are using the computer, select the issuing authority form the drop-down menu. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Women who experienced belittling at work are now stepping up to fight microaggressions. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt.